Notice

Linchpin Systems is currently operating as an independent freelance studio and is not yet incorporated. All services are provided on a freelance basis. We have a payment processor. Incorporated entities engaged with our services may request invoicing or receipts.

Previously operating as Linchpin Studio. Now renamed to Linchpin Systems.

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Product Information Services

When your team needs accurate product data, pricing, availability, and specifications from multiple suppliers.

Unified Product Catalog

All your product data in one place. We pull information from your suppliers, normalize it, and give your team a single searchable catalog that's always up to date.

Voice-to-Data Pipeline

Sales staff can dictate product notes on the go. The system transcribes the audio, extracts structured product data, and adds it to your catalog automatically.

AI-Processed Specifications

Raw notes, voice transcripts, and supplier documents get processed into clean, structured product records. Descriptions, prices, quantities, and categories are extracted and validated automatically.

Export-Ready Output

Product data exports directly to CSV and spreadsheet formats. Share with partners, import into other systems, or use for reporting.

Operator Workspace

A clean web interface for your operations team. Upload files, review AI-processed results, edit entries, and manage the entire catalog from one screen.

Feed Your Other Systems

The product catalog isn't just for humans. It integrates with your order system, your Telegram bot, and any other tool that needs accurate, live product data.

How it worked for a wholesale distributor

A wholesale distribution business managed product data across multiple suppliers. Sales staff spent as much time looking up product details, logging into different supplier portals, checking spreadsheets, calling for pricing, as they did actually selling.

We built a unified product information service that aggregates data from all suppliers into a single catalog. Staff can search for products instantly, check live pricing and availability, and feed product data directly into the order system. For field staff, a voice-to-data pipeline lets them dictate product notes that get transcribed and processed into structured records automatically.

Result: product lookup time dropped from 5-10 minutes to under 30 seconds. Order accuracy improved because pricing and availability are always current. Field staff went from taking handwritten notes to dictating directly into the system.

Interested?

If your team spends more time looking up product data than using it, we can help.

Get in touch